PO Statuses
Every purchase order in Mod AI has a status that reflects its current state. These statuses come directly from your ERP system and update automatically when changes are synced.
Status Reference
| Status | Description |
|---|---|
| Open | The PO is active and available for matching with invoices. Items on this PO have not yet been received. |
| Partially Received | Some items on the PO have been received, but not all. The PO is still available for matching. |
| Fully Received | All items on the PO have been received. The PO can still be matched to invoices. |
| Closed | The PO has been closed in your ERP. It is no longer available for new invoice matches. |
| Voided | The PO has been cancelled in your ERP. It cannot be matched to invoices. |
How Statuses Change
PO statuses are managed entirely by your ERP system. When a status changes in your ERP -- for example, when a receiving clerk marks items as received and the PO moves from "Open" to "Partially Received" -- that change syncs to Mod AI automatically.
You cannot change a PO status directly in Mod AI. If a PO status appears incorrect:
- Check the PO in your ERP to confirm the correct status.
- If the ERP status is correct, wait for the next sync cycle to update Mod AI.
- If the ERP status is wrong, correct it in your ERP and the fix will sync to Mod AI.
PO statuses are managed by your ERP and synced to Mod AI automatically. To change a PO status, update the PO in your ERP system.
Statuses and Invoice Matching
A PO's status affects whether it can be matched to invoices:
- Open, Partially Received, and Fully Received POs are available for invoice matching.
- Closed and Voided POs are not available for new matches, though any existing matches are preserved for historical reference.
If you are trying to match an invoice to a PO and the PO does not appear as an option, check the PO's status. It may have been closed or voided in your ERP.
Learn More
- Purchase Orders Overview -- What POs are and how they work in Mod AI.
- Searching & Filtering POs -- Filter POs by status and other criteria.
- Matching Invoices to POs and Receipts -- How matching works.