Uploading Invoices
Manual upload is one of two ways to get invoices into Mod AI. Use it when you have invoice files on your computer that need processing. For automatic intake via email, see Email Forwarding.
How to Upload
- Click Invoices in the left sidebar to open the invoice list.
- Click the Upload button in the top right corner.
- Drag and drop your files into the upload area, or click Browse to select files from your computer.
- The upload begins immediately.
Supported File Formats
Mod AI accepts the following file types:
| Format | Extension |
|---|---|
.pdf | |
| PNG | .png |
| JPEG | .jpg, .jpeg |
| TIFF | .tiff, .tif |
| Word Document | .docx |
For the best extraction accuracy, upload clear, high-resolution files. Blurry scans, low-resolution photos, and heavily skewed images can reduce the AI's ability to read the document accurately. If you are scanning paper invoices, use at least 300 DPI.
Bulk Upload
You can upload multiple files at once. Simply select or drag multiple files into the upload area. Each file becomes a separate invoice in the system.
There is no hard limit on the number of files per upload, but uploading in batches of 20-50 at a time gives you the best experience.
What Happens After Upload
Once your files are uploaded:
- Each file is created as a new invoice with a Processing status.
- The AI begins extraction automatically -- reading the document and pulling out vendor name, amounts, dates, line items, and more. See How AI Extraction Works for details.
- When extraction is complete, the invoice moves to Needs Review status.
- Any issues detected during processing (unknown vendor, possible duplicate, etc.) are added as notices.
Processing Time
Most invoices are processed within 30-60 seconds. Complex multi-page documents may take slightly longer. You can navigate away from the page during processing -- the AI works in the background and the invoice will be ready when you return.
Other Ways to Get Invoices In
Manual upload is great for one-off invoices or batches, but for a hands-free intake process, set up Email Forwarding. With email forwarding, invoices sent to your dedicated Mod AI email address are automatically processed without any manual steps.