Chart of Accounts
Your chart of accounts is the complete list of General Ledger (GL) accounts your organization uses to categorize financial transactions. In Mod AI, your chart of accounts syncs directly from your ERP and powers the GL coding interface on invoices.
How It Works
Mod AI pulls your chart of accounts from your ERP via your integration. Any changes you make in your ERP -- adding new accounts, renaming accounts, or deactivating accounts -- sync to Mod AI automatically. You do not need to manually maintain your chart of accounts in Mod AI.
Your chart of accounts is managed in your ERP. Mod AI syncs it automatically.
Account Hierarchy
Accounts can have parent-child relationships, creating a hierarchy that organizes your GL structure. For example:
- 5000 Operating Expenses
- 5200 Office Supplies
- 5210 Paper & Printing
- 5220 Furniture & Equipment
- 5300 Shipping
- 5400 Utilities
- 5200 Office Supplies
This hierarchy is synced from your ERP and reflected in Mod AI's account selection interface. When coding an invoice line item, you can browse the hierarchy or search for a specific account.
Account Fields
Each account in Mod AI includes the following fields, all synced from your ERP:
| Field | Description |
|---|---|
| Account Number | The numeric or alphanumeric code for the account (e.g., 5200). |
| Account Name | The descriptive name (e.g., "Office Supplies"). |
| Account Type | The category: Expense, Asset, Liability, Equity, or Revenue. |
| Parent Account | The parent account in the hierarchy, if applicable. |
| Status | Active or Inactive. Inactive accounts are not available for coding. |
How Accounts Appear in Mod AI
When you are coding invoice line items, GL accounts appear in a searchable dropdown. You can:
- Search by account number or name.
- Browse the hierarchy by expanding parent accounts.
- View recently used accounts for quick selection.
The AI also suggests GL accounts based on vendor history, line item descriptions, and any rules you have configured. See GL Coding on Invoices for the full coding workflow.
Learn More
- GL Coding on Invoices -- How to code invoice line items with GL accounts.
- Custom Dimensions -- Additional categorization fields beyond GL accounts.